Dictation software for property managers and work orders
VoiceTyping is dictation software for property managers who walk a unit, find six problems and then owe the owner a report, the vendor a work order and the tenant an email. You talk through what you saw, and AI cleanup removes the ums, applies corrections and adds punctuation, so the text you paste into your property management system already reads cleanly. Personal costs 7 USD a month billed yearly.
The short answer for property managers
A manager with 80 doors answers tenant emails, logs maintenance requests, writes move in and move out notes and sends owner updates. Typed on a phone, a single inspection takes longer to write up than to walk.
VoiceTyping lets you dictate while the details are fresh. Say "unit 4B, kitchen faucet drips, bathroom fan loud, one smoke detector chirping, replace battery, schedule plumber Thursday" and the Notes style returns a tidy list. The Email style turns the same walkthrough into a message to the tenant or the owner. The extension for Chrome and Edge types straight into browser based property software and web mail.
Inspection notes that name every issue
Walk the unit and talk. "No, make that the master bath, not the guest bath" is applied as a correction, so the note lists the right room. Notes written on site carry the detail that settles a deposit dispute later.
Work orders a vendor can act on
Dictate the problem, the location and the access instructions once. The Notes style gives you a short work order you paste into your maintenance system or send to the vendor.
Tenant emails with the right tone
The Email style writes a greeting, short paragraphs and a sign off. Say "firmer" for a late rent reminder or "warmer" for a renewal offer.
Street names and vendor names spelled right
Add property names, unit numbers, vendor companies and terms like CAM, NOI and security deposit to your personal dictionary. Personal holds 200 words and Pro holds 2,000.
Snippets for notices you send every month
Save your rent reminder, entry notice and move out instructions as snippets and insert them by voice. Personal includes 10 snippets and Pro has no limit.
Works where managers already type
The extension types into the note and email fields of web based tools. On a phone, dictate in the installed web app on site and share the cleaned text into any app.
How to clear your property paperwork in four steps
- 01 Add the extension to Chrome or Edge and install VoiceTyping to your phone's home screen. It takes a couple of minutes.
- 02 At the unit, hold the record button and say what you found, what needs fixing and who you will call.
- 03 Pick the Notes style for the record or the Email style for the tenant or owner, read the result once and fix anything by voice.
- 04 Paste it into the work order, the tenant ledger notes or an email. At your desk, the extension writes straight into the same browser fields.
How far each plan goes for a manager
AI minutes are counted on your speech, by the second. A typical inspection note or tenant reply is 30 to 90 seconds of talking.
| Plan | Price billed yearly | AI minutes per month | About this many 60 second notes | Daily cap |
|---|---|---|---|---|
| Personal | 7 USD per month (84 USD per year) | 400 | 400 | 40 minutes |
| Pro | 14 USD per month (168 USD per year) | 900 | 900 | 90 minutes |
| Team | 24 USD per seat per month, from 3 seats | 1,500 per seat | 1,500 per seat | 120 minutes per seat |
What property teams dictate with VoiceTyping
- Residential property managers who log maintenance requests and write tenant notices between showings.
- Leasing agents who send follow-ups after tours and application questions.
- Community and HOA managers who write violation notices and board updates.
- Maintenance coordinators who turn calls into clear work orders.
VoiceTyping writes what you say. You remain responsible for accuracy in anything you send, including notices that have legal timing requirements, and for following your company's rules on tenant information.
VoiceTyping compared with other dictation options for managers
Facts about other products are as published at the time of writing and may change.
| VoiceTyping | Phone keyboard dictation | Dragon Professional | Wispr Flow | |
|---|---|---|---|---|
| Price | 7 to 14 USD per month billed yearly | Included with the phone | About 699 USD one time | Pro about 12 USD per month billed yearly |
| Removes ums and false starts | Yes | No | No | Yes |
| Styles for email, chat and notes | Yes, 4 built in plus custom on Pro | No | No | Tone per app |
| Custom vocabulary for names | 200 or 2,000 words | No | Yes | Yes |
| Works on a phone | Yes, installed web app | Yes, in every app | No | Yes, native keyboard |
| Types into desktop programs | No, browser only | Not applicable | Yes, Windows only | Yes |
| Team plan with invoices | Yes, from 3 seats | No | Through resellers | Yes |
FAQ
What is the best dictation software for property managers?
The best dictation software for property managers cleans up what you say so inspection notes, work orders and tenant emails are ready to send. VoiceTyping removes ums, applies corrections and formats text for the browser tools managers already use. Managers who need dictation inside desktop only programs may prefer Dragon on Windows.
Can I dictate maintenance work orders?
Yes. Use the Notes style, say the problem, the unit and the access details, and paste the result into your maintenance system or an email to the vendor. Read it once before sending.
Will it spell property and vendor names correctly?
Add your properties, vendors and local street names to your personal dictionary once and VoiceTyping uses them every time. Personal holds 200 entries and Pro holds 2,000.
Is dictation private enough for tenant information?
Does it work with AppFolio, Buildium and Yardi?
If you use their web versions in Chrome or Edge, the extension types into their note and email fields. There is no separate integration to set up. Desktop only programs are not supported by the extension.
How much does dictation software for property managers cost?
VoiceTyping Personal is 15 USD per month or 84 USD per year, Pro is 29 USD per month or 168 USD per year, and Team is 24 USD per seat per month billed yearly from 3 seats. Dragon Professional costs about 699 USD one time and runs only on Windows.
Try it on your next unit walkthrough
Record 15 seconds the way you would brief an owner and see the clean version before you decide anything.