Dictation software for sales reps and CRM notes
VoiceTyping is dictation software for sales reps who finish a good call and then owe the CRM a note, the manager an update and the prospect a follow-up. You talk through what happened, and AI cleanup removes the ums, applies corrections and adds punctuation, so the text you paste into Salesforce, HubSpot or an email already reads cleanly. Personal costs 7 USD a month billed yearly.
The short answer for reps and sales managers
A rep who runs eight calls a day owes eight CRM updates, several follow-ups and a pipeline summary. Typed, that is an hour of admin after the last call, so notes get thin and deals lose their history.
VoiceTyping lets you dictate right after each call. Talk for 45 seconds and the Notes style returns who was on the call, the pain, the budget, the objections and the next step. The Email style turns the same recap into a follow-up to the prospect. The extension for Chrome and Edge types straight into browser based CRMs, sequencing tools and web mail.
Call notes that keep the deal history
Say "call with Priya at Northwind, budget approved for Q1, no, Q2, legal wants a redline, send the order form Thursday" and the note says Q2. Notes written in the minute after the call carry the detail a manager needs later.
Follow-ups that go out the same hour
The Email style writes a greeting, short paragraphs and a sign off. Dictate the recap once, send it as an email, then say "shorter" for a LinkedIn message.
Product and competitor names spelled right
Add product names, competitors, customer names and terms like ARR, MQL and SOW to your personal dictionary. Personal holds 200 words and Pro holds 2,000.
Snippets for the messages you repeat
Save your pricing explanation, meeting request and next steps wording as snippets and insert them by voice. Personal includes 10 snippets and Pro has no limit.
Fix it by voice
Say "more direct" for a champion who is busy or "warmer" for a renewal with a long time customer.
Works where reps already type
The extension types into the note and email fields of web based CRMs and inboxes. On a phone, dictate in the installed web app between meetings and share the cleaned text into any app.
How to clear your CRM notes in four steps
- 01 Add the extension to Chrome or Edge and install VoiceTyping to your phone's home screen. It takes a couple of minutes.
- 02 Right after a call, hold the record button and say what was agreed, what blocks the deal and what you promised.
- 03 Pick the Notes style for the CRM or the Email style for the prospect, read the result once and fix anything by voice.
- 04 Paste it into the opportunity record or send it. At your desk, the extension writes straight into the same browser fields.
How far each plan goes for a rep
AI minutes are counted on your speech, by the second. A typical call recap is 30 to 60 seconds of talking.
| Plan | Price billed yearly | AI minutes per month | About this many 45 second recaps | Daily cap |
|---|---|---|---|---|
| Personal | 7 USD per month (84 USD per year) | 400 | 530 | 40 minutes |
| Pro | 14 USD per month (168 USD per year) | 900 | 1,200 | 90 minutes |
| Team | 24 USD per seat per month, from 3 seats | 1,500 per seat | 2,000 per seat | 120 minutes per seat |
A rep who dictates a recap for eight calls and four follow-ups a day uses about 9 minutes, so Personal covers the month. Reps who also dictate proposals and long account plans usually pick Pro. Monthly billing is 15 USD for Personal and 29 USD for Pro. Every plan is on the voice typing app pricing page.
What sales teams dictate with VoiceTyping
- Account executives who log discovery calls and send recap emails before the next meeting.
- SDRs and BDRs who write prospecting replies and call dispositions between dials.
- Account managers who write renewal notes and business review summaries.
- Sales managers who dictate coaching notes and weekly pipeline updates.
- Revenue leaders who put the whole team on one dictation software for teams plan with shared billing from 3 seats.
VoiceTyping writes what you say. You remain responsible for accuracy in anything you send, and for following your company's rules on what customer data goes into any tool.
VoiceTyping compared with other dictation options for reps
Facts about other products are as published at the time of writing and may change.
| VoiceTyping | Phone keyboard dictation | Dragon Professional | Wispr Flow | |
|---|---|---|---|---|
| Price | 7 to 14 USD per month billed yearly | Included with the phone | About 699 USD one time | Pro about 12 USD per month billed yearly |
| Removes ums and false starts | Yes | No | No | Yes |
| Styles for email, chat and notes | Yes, 4 built in plus custom on Pro | No | No | Tone per app |
| Custom vocabulary for product names | 200 or 2,000 words | No | Yes | Yes |
| Works on a phone | Yes, installed web app | Yes, in every app | No | Yes, native keyboard |
| Types into desktop programs | No, browser only | Not applicable | Yes, Windows only | Yes |
| Team plan with invoices | Yes, from 3 seats | No | Through resellers | Yes |
If your CRM is a desktop program, Dragon or Wispr Flow may fit better because they type into any window. If your CRM, sequencer and email live in the browser and you want each note cleaned before it is saved, VoiceTyping is the cheaper fit on a yearly plan. See the detail on the Dragon dictation software alternative and Wispr Flow alternative pages.
FAQ
What is the best dictation software for sales reps?
The best dictation software for sales reps cleans up what you say so call recaps and follow-ups are ready to send. VoiceTyping removes ums, applies corrections and formats CRM notes and prospect emails in the browser tools reps already use. Reps who need dictation inside desktop only programs may prefer Dragon on Windows.
Can I dictate CRM notes after a call?
Yes. Use the Notes style right after the call and paste the result into the opportunity or contact record. Read it once before saving.
Will it spell product and customer names correctly?
Add your products, competitors and customer names to your personal dictionary once and VoiceTyping uses them every time. Personal holds 200 entries and Pro holds 2,000.
Is dictation private enough for customer information?
Audio is processed to produce text and deleted right after transcription, and it is never used to train models. Read the privacy and security page, and follow your company rules on what customer data you put into any tool.
Does it work with Salesforce and HubSpot?
If you use them in Chrome or Edge, the extension types into their note and email fields. There is no separate integration to set up. Desktop only programs are not supported by the extension.
How much does dictation software for sales reps cost?
VoiceTyping Personal is 15 USD per month or 84 USD per year, Pro is 29 USD per month or 168 USD per year, and Team is 24 USD per seat per month billed yearly from 3 seats. Dragon Professional costs about 699 USD one time and runs only on Windows.
Try it on your next call recap
Record 15 seconds the way you would brief your manager and see the clean version before you decide anything.