Dictation software for real estate agents and realtors
VoiceTyping is dictation software for real estate agents who write most of their day between showings. You talk through a follow-up email, a CRM note or a first draft of listing remarks, and AI cleanup removes the ums, applies your corrections and adds punctuation, so what you paste into Gmail, your CRM or the MLS already reads like you typed it at a desk. Personal costs 7 USD a month billed yearly.
The short answer for agents
Agents lose hours to typing on a phone: the recap to a buyer after a tour, notes on a seller's motivation, a text to a lender, a price reduction email. Built-in phone dictation types every word you say, including "uh" and "no wait, the second house", so you still fix it by thumb before you hit send.
VoiceTyping does the cleanup for you. Sit in the car after a showing, talk for 30 seconds the way you would leave a voicemail, and get a short, punctuated email or note back. On a laptop the extension for Chrome and Edge types straight into web based CRMs, Gmail, Outlook on the web and listing forms. On a phone you dictate in the installed web app and share the cleaned text into any app with one tap.
Follow-ups that sound like you
The Email style writes a greeting, short paragraphs and a sign off. Say "tell the Garcias the inspection is Thursday at ten, and the seller agreed to fix the roof flashing, no, the gutter flashing", and the draft says the gutter flashing.
Showing notes your CRM can search
The Notes style turns a rambling recap into tidy bullet points: what the buyers liked, what killed it, the next step. Paste it into the contact record before you pull out of the driveway.
Street names and terms spelled right
Add the subdivisions, street names, builders, lenders and title companies you work with to your personal dictionary, along with terms like HOA, escrow, earnest money and FHA. Personal holds 200 words and Pro holds 2,000.
Snippets for the things you type every day
Save your showing feedback request, the booking link from your scheduling software or your standard offer checklist as snippets and insert them by voice. Personal includes 10 snippets and Pro has no limit.
Fix it by voice
Say "make it shorter", "more formal" or "make it friendlier" to reshape the last result. Handy when a seller's agent needs a crisp reply and a first time buyer needs a warm one.
English and Spanish in one account
Language detection runs on every recording, so you can dictate to a Spanish speaking client and an English speaking lender back to back. Pro can also translate while you dictate.
How to clear your follow-ups from the car in four steps
- 01 Install VoiceTyping to your phone's home screen and add the extension to Chrome or Edge on your laptop. It takes a couple of minutes.
- 02 After a showing, open the web app, hold the record button and talk through what happened and what you want to say. Correct yourself out loud and keep going.
- 03 Pick the Email style for a client reply or the Notes style for your CRM, read the result once, and say "make it shorter" if it runs long.
- 04 Share the text into Gmail, your texting app or your CRM. Back at the desk, the extension types straight into the same fields in the browser.
How far each plan goes for an agent
AI minutes are counted on your speech, by the second. A typical post showing recap is 30 to 60 seconds of talking.
| Plan | Price billed yearly | AI minutes per month | About this many 45 second notes or emails | Daily cap |
|---|---|---|---|---|
| Personal | 7 USD per month (84 USD per year) | 400 | 530 | 40 minutes |
| Pro | 14 USD per month (168 USD per year) | 900 | 1,200 | 90 minutes |
| Team | 24 USD per seat per month, from 3 seats | 1,500 per seat | 2,000 per seat | 120 minutes per seat |
A solo agent who sends 15 dictated messages a day uses about 11 minutes, so Personal covers a full month with room to spare. Agents who also draft listing remarks, market updates and newsletters by voice usually pick Pro for custom styles and the larger dictionary. Monthly billing is 15 USD for Personal and 29 USD for Pro. Every plan is on the voice typing app pricing page.
What agents dictate with VoiceTyping
- Buyer's agents who send a recap after every tour while the details are fresh, instead of batching them at 9 pm.
- Listing agents who talk through a first draft of public remarks while walking the property, then trim it to fit the MLS character limit.
- Team leads and brokers who give every agent the same dictionary of local street names and the same email style through a dictation software for teams plan with central billing.
- Agents who prospect by email who dictate personal notes to past clients and sphere contacts and keep them out of the template voice.
- Property managers who log move in and move out notes room by room from a phone.
VoiceTyping writes what you say. You are still responsible for what you publish, including fair housing language in listing remarks and anything your broker requires you to review.
VoiceTyping compared with other dictation options for realtors
Facts about other products are as published at the time of writing and may change.
| VoiceTyping | Phone keyboard dictation | Dragon Professional | Wispr Flow | |
|---|---|---|---|---|
| Price | 7 to 14 USD per month billed yearly | Included with the phone | About 699 USD one time | Pro about 12 USD per month billed yearly |
| Removes ums and false starts | Yes | No | No | Yes |
| Styles for email, chat and notes | Yes, 4 built in plus custom on Pro | No | No | Tone per app |
| Custom vocabulary for street names | 200 or 2,000 words | No | Yes | Yes |
| Works on a phone | Yes, installed web app, share into any app | Yes, in every app | No | Yes, native keyboard |
| Types into desktop programs | No, browser only | Not applicable | Yes, Windows only | Yes |
| Team plan with invoices | Yes, from 3 seats | No | Through resellers | Yes |
If you want a native keyboard on your phone or dictation inside desktop software, Wispr Flow or Dragon may suit you better. If your CRM, email and listing tools live in the browser and you want each message cleaned up before it leaves, VoiceTyping is the cheaper fit on a yearly plan. Read how we compare in detail on the Wispr Flow alternative and Dragon dictation software alternative pages.
FAQ
What is the best dictation app for real estate agents?
The best dictation app for real estate agents is one that cleans up what you say, not just types it. VoiceTyping removes fillers, applies corrections and formats emails and notes, and it works on your phone and in the browser where most CRMs live. Agents who need dictation inside desktop software may prefer Dragon on Windows.
Can I use voice to text for MLS listing descriptions?
Yes, as a first draft. Talk through the home room by room, use the Document style, then trim to your MLS character limit and check the wording against fair housing guidelines before you submit. Dictation gets the words down quickly, and you still review the final remarks.
Does VoiceTyping work with my real estate CRM?
If your CRM runs in Chrome or Edge, the extension types into its note and email fields directly. On a phone you dictate in the VoiceTyping web app and share or paste the cleaned text into your CRM app. There is no separate CRM integration to set up.
Will it spell street names and local terms correctly?
Add them to your personal dictionary once, along with lender, title company and builder names, and VoiceTyping uses them every time. Personal holds 200 entries and Pro holds 2,000, enough for a whole metro area.
Is dictation private enough for client details?
Audio is processed to produce text and deleted right after transcription, and it is never used to train models. Read the privacy and security page for details, and follow your brokerage's rules on what client information goes into any tool.
How much does dictation software for realtors cost?
VoiceTyping Personal is 15 USD per month or 84 USD per year, Pro is 29 USD per month or 168 USD per year, and Team is 24 USD per seat per month billed yearly from 3 seats. Dragon Professional costs about 699 USD one time and runs only on Windows.
Try it on your next follow-up
Record 15 seconds the way you would leave a voicemail for a client and see the clean version before you decide anything.