Dictation software for recruiters and candidate notes
VoiceTyping is dictation software for recruiters who finish a screening call and still owe the ATS a note, the hiring manager a summary and the candidate a follow up. You talk through what you heard, and AI cleanup removes the ums, applies corrections and adds punctuation, so the text you paste into your applicant tracking system already reads cleanly. Personal costs 7 USD a month billed yearly.
The short answer for recruiters
A recruiter on a full desk runs six to ten calls a day and writes up every one. Typed after the call, a candidate note takes longer than the conversation did, so the details that matter (notice period, compensation range, why they are leaving) get shortened or lost.
VoiceTyping lets you dictate the note while the call is fresh. Say "Maria Lopez, senior accountant, 8 years, wants 95 to 105, notice two weeks, leaving because of no growth, strong on month end close, weak on NetSuite" and the Notes style returns a tidy summary. The Email style turns the same thought into a submission to the hiring manager or a follow up to the candidate. The extension for Chrome and Edge types straight into web based ATS fields, LinkedIn messages and web mail.
Candidate notes that keep the numbers straight
Compensation, notice period and start date are the facts a hiring manager asks for first. Say them as you would to a colleague and correct yourself out loud, "no, make that 105, not 115", and the correction is applied instead of typed.
Submissions a client reads in thirty seconds
Dictate why the candidate fits, what the risks are and what they want. The Email style gives you a short, polite submission with the greeting and sign off written for you.
Outreach that does not sound like a template
Talk to the candidate the way you would on the phone and let the Chat style tighten it. Say "friendlier" or "shorter" and the message changes. You send it from your own LinkedIn or email account.
Names and employers spelled right
Add candidate names, client companies, tools and role titles to your personal dictionary. Personal holds 200 words and Pro holds 2,000.
Snippets for messages you send every day
Save your interview confirmation, rejection note and reference check request as snippets and insert them by voice. Personal includes 10 snippets and Pro has no limit.
Works where recruiters already type
The extension types into the note and message fields of web based tools such as Greenhouse, Lever, Bullhorn web, Gmail and Outlook on the web. No separate integration is needed.
How to clear your notes in four steps
- 01 Add the extension to Chrome or Edge. It takes a couple of minutes.
- 02 Right after the call, click into the ATS note field and hold the record button. Say who, what they want and your read on them.
- 03 Pick the Notes style for the record or the Email style for the hiring manager, read the result once and fix anything by voice.
- 04 Save it to the candidate record, or send it. The next call starts with an empty queue of unwritten notes.
How far each plan goes for a recruiter
AI minutes are counted on your speech, by the second. A candidate note or a submission is usually 30 to 90 seconds of talking.
| Plan | Price billed yearly | AI minutes per month | About this many 60 second notes | Daily cap |
|---|---|---|---|---|
| Personal | 7 USD per month (84 USD per year) | 400 | 400 | 40 minutes |
| Pro | 14 USD per month (168 USD per year) | 900 | 900 | 90 minutes |
| Team | 24 USD per seat per month, from 3 seats | 1,500 per seat | 1,500 per seat | 120 minutes per seat |
A recruiter who dictates eight call notes and six messages a day uses about 15 minutes, so Personal covers a normal month. Recruiters who also dictate job descriptions and client reports usually pick Pro. Monthly billing is 15 USD for Personal and 29 USD for Pro. Every plan is on the voice typing app pricing page.
What recruiting teams dictate with VoiceTyping
- Agency recruiters who submit candidates to several clients a day and need each summary to read differently.
- Corporate talent acquisition partners who write hiring manager updates and interview feedback.
- Sourcers who draft outreach in bulk and want it to sound like a person.
- Staffing coordinators who log placements, timesheet questions and redeployment notes.
- Recruiting firms that put the whole desk on one dictation software for teams plan with shared billing from 3 seats.
VoiceTyping writes what you say. You remain responsible for accuracy in anything you send, and for following your company's rules and employment law on what you record about candidates.
VoiceTyping compared with other dictation options for recruiters
Facts about other products are as published at the time of writing and may change.
| VoiceTyping | Phone keyboard dictation | Dragon Professional | Wispr Flow | |
|---|---|---|---|---|
| Price | 7 to 14 USD per month billed yearly | Included with the phone | About 699 USD one time | Pro about 12 USD per month billed yearly |
| Removes ums and false starts | Yes | No | No | Yes |
| Styles for email, chat and notes | Yes, 4 built in plus custom on Pro | No | No | Tone per app |
| Custom vocabulary for names | 200 or 2,000 words | No | Yes | Yes |
| Types into desktop programs | No, browser only | Not applicable | Yes, Windows only | Yes |
| Team plan with invoices | Yes, from 3 seats | No | Through resellers | Yes |
If your ATS is a desktop program, Dragon or Wispr Flow may fit better because they type into any window. If your ATS, LinkedIn and email all live in the browser and you want each note cleaned before it is saved, VoiceTyping is the cheaper fit on a yearly plan. See the detail on the Dragon dictation software alternative and Wispr Flow alternative pages.
FAQ
What is the best dictation software for recruiters?
The best dictation software for recruiters turns a spoken call recap into a clean candidate note and a ready to send submission. VoiceTyping removes ums, applies corrections and formats text for the browser tools recruiters already use. Recruiters whose ATS is a desktop only program may prefer Dragon on Windows.
Can I dictate candidate notes into my ATS?
Yes. Click into the note field, hold the record button and speak. If the ATS runs in Chrome or Edge, the extension types the cleaned text straight in. Otherwise paste it from the app. Read it once before saving.
Will it spell candidate and company names correctly?
Add the names you use most to your personal dictionary once and VoiceTyping uses them every time. Personal holds 200 entries and Pro holds 2,000.
Is dictation private enough for candidate information?
Audio is processed to produce text and deleted right after transcription, and it is never used to train models. Read the privacy and security page, and follow your company rules on what candidate data you put into any tool.
Does it work with Greenhouse, Lever and Bullhorn?
If you use their web versions in Chrome or Edge, the extension types into their note and message fields. There is no separate integration to set up. Desktop only programs are not supported by the extension.
How much does dictation software for recruiters cost?
VoiceTyping Personal is 15 USD per month or 84 USD per year, Pro is 29 USD per month or 168 USD per year, and Team is 24 USD per seat per month billed yearly from 3 seats. Dragon Professional costs about 699 USD one time and runs only on Windows.
Try it on your next screening call recap
Record 15 seconds the way you would brief a hiring manager and see the clean version before you decide anything.